"Published Edition". 985.109 Default under the Annual Contributions Contract (ACC). 5 points. This content is from the eCFR and is authoritative but unofficial. 5 points. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985 :: Subpart A :: Section 985.3. For more information about SEMAP, click here to go to HUD's website. There are also certain other instances when PHAs may not receive a SEMAP score. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. As used in this part: Confirmatory review means an on site review performed by HUD to verify the management performance of an PHA. Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. or existing codification. This contact form is only for website help or website suggestions. The PHA shall retain subcontractor certifications for 3 years. Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. SEMAP profile means a summary prepared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall performance rating (high performer, standard, troubled). Browse . 0 points. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. 30 plus 1 for each 200 (or part of 200) over 2000. PHAs that Receive an Expedited SEMAP Waiver. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. 29, 2000; 65 FR 16823, Mar. How does SEMAP improve program performance? Please do not provide confidential formatting. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . The table below lists each of the SEMAP indicators, contains a description of each indicator, and explains the basis for points awarded under each indicator. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. What regulations cover this program? The eCFR is displayed with paragraphs split and indented to follow HUD initiated that proposal to align the SEMAP lease-up indicator with the process for measuring voucher management system leasing and cost data, which by statute must be done on a calendar year cycle. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). Submission of deconcentration data for this indicator is optional for all other PHAs. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). 0 points. 0 points. 0 points. H\n@b"2xKDb=PK;'J"%0s]N6OMtxl]kOZY9^y?N1Mm~. Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection Comments or questions about document content can not be answered by OFR staff. The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. 5 points. (b) Failure of an PHA to submit its SEMAP certification within 60 calendar days after the end of its fiscal year will result in an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. In this online seminar, Quadel's expert trainers will cover everything that has to do with SEMAP, the Section Eight Management Assessment Program. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. Since SEMAP ratings are generally calculated based on the percentage of the PHA's leased housing units that meet the specified criteria, a difference of one or two units can have a disproportionate impact on a small PHA's SEMAP score. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. (20 points. This contact form is only for website help or website suggestions. (e) Appeals. *^_4/m/**HLY/1:UJxT=,9(z3 ~c{)uW z+}. If you have questions or comments regarding a published document please This section states the performance indicators that are used to assess PHA Section 8 management. hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g``  O An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. Performance Indicators 14 indictors plus Bonus. The eCFR is displayed with paragraphs split and indented to follow An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. (24 CFR 982.54(d)(1) and 982.204(a)). The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. under the SEMAP lease-up indicator. Regulatory Indicators for Sustainable Energy (RISE) 2022: Building Resilience. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. Look through the recommendations to determine which info you have to give. We recommend you directly contact the agency responsible for the content in question. SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. 10 points. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. Physical copies of these materials will not be shipped. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. Click the fillable fields and add the required info. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. Displaying title 24, up to date as of 1/13/2023. (c) PHA corrective action plan. user convenience only and is not intended to alter agency intent Ability to negotiate and mediate issues while utilizing stellar customer service skills. 3 points. MTCS means Multifamily Tenant Characteristics System. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. 10 points. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. View all text of Subpart A [ 985.1 - 985.3] 985.3 - Indicators, HUD verification methods and ratings. (a) High performer rating. HUD shall change an PHA's overall performance rating from troubled to standard or high performer if HUD determines that a change in the rating is warranted because of improved PHA performance and an improved SEMAP score. SEMAP indicator information and the second a historical snapshot of the SEMAP information used for the most recent scored SEMAP. 0 points. 0 points. SEMAP scores shall be rounded off to the nearest whole percent. 4. Housing and Urban Development, U.S. Department of Housing and Urban Development, 451 7th Street, S.W., Washington, DC 20410 This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. (n) Lease-up. (2) Notwithstanding an PHA's SEMAP score, if the latest IA report submitted for the PHA under the Single Audit Act indicates that the auditor is unable to provide an opinion as to whether the PHA's financial statements are presented fairly in all material respects in conformity with generally accepted accounting principals, or an opinion that the schedule of expenditures of Federal awards is presented fairly in all material respects in relation to the financial statements taken as a whole, the PHA will automatically be given an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. (e) Use of administrative fee reserve prohibited. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. Either of these cases requires corrective action. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. Except as provided in paragraph (a)(2) of this section, HUD will conduct an on-site review of PHA program management for any PHA assigned an overall performance rating of troubled to assess the magnitude and seriousness of the PHA's noncompliance with performance requirements. (1) Required reviews for troubled PHAs. This section states the performance indicators that are used to assess PHA Section 8 management. (24 CFR 982 subpart K). The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. learn more about the process here. SEMAP indicators. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. SEMAP also establishes a system for HUD to measure PHA performance in key Section 8 program areas and to assign performance ratings. $q8E% Nt Upon receipt of the HUD written report on its on-site review, the PHA must write a corrective action plan and submit it to HUD for approval. HUD . supports the occupancy sub-indicator of MASS and keeps PHAs from having to absorb costs related to terminating a household's tenancy and refilling the unit. 0 points. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. 0 points. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . If you have questions for the Agency that issued the current document please contact the agency directly. (1) The certification must be approved by PHA board resolution and signed by the PHA executive director. (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. The official, published CFR, is updated annually and available below under SEMAP is used to remotely measure PHA performance and administration of the housing choice voucher program. If an PHA is assigned an overall performance rating of troubled, the PHA's corrective action plan must be approved in writing by HUD. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. 20 points. (b) Notification to PHA. 985.3(a) Selection from the Waiting List Quality Control Sample 1: Number of new admissions Quality Control Sample 2: (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. Regulations are found at 24 CFR 985. 5 points. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. Recent Presentations Content Topics Updated Contents Featured Contents. SEMAP certification means the PHA's annual certification to HUD, on the form prescribed by HUD, concerning its performance in key Section 8 program areas. result, it may not include the most recent changes applied to the CFR. 0 points. ready for sending: Choose the form you require in the library of legal forms. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, - Section 8 Management Assessment Program (SEMAP), https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985/subpart-A/section-985.3. SEMAP profile means a summary pre-pared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall perform-ance rating (high performer, standard, troubled). ( 982.503 of this chapter.) SEMAP Self-Assessment form Computer report listing tenant name, last time unit inspected, current annual inspection PIC Report Indicator 13 Lease-Up Possible Rating 20/15 BCHA Rating 0 The percent of units leased, or the percent of allocated budget authority expended during the last fiscal year average less than 95 percent. Expanding Housing Opportunities PHA adopted and implemented policies to encourage participation outside areas of poverty and minority concentration (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. here. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. HUD will conduct on-site reviews of PHAs rated troubled to assess the magnitude and seriousness of the problems. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. result, it may not include the most recent changes applied to the CFR. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. is available with paragraph structure matching the official CFR The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . All 15 of the current SEMAP indicators will be covered. (f) Corrective action plans. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. HUD's Office of Public and Indian Housing has finalized a rule revising the Section 8 Management Assessment Program (SEMAP) lease-up indicator. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. 5 points. SEMAP Indicators If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. HUD SEMAP utilization rate: HUD uses a combined indicator to assess agency performance under the Section 8 Management Assessment Program (SEMAP). 0 points. As discussed above, there is a possibility that . The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. How does SEMAP improve program performance? (24 CFR 982 subpart K). (24 CFR part 5, subpart F and 24 CFR 982.516). 5 points. 0 points. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. TTY: 202-708-1455, Privacy Policy | Web Policies | Accessibility | Sitemap, Privacy Policy | Web Policies | Accessibility | Sitemap, Section Eight Management Assessment Program (SEMAP), Resident Opportunities & Self Sufficiency, PUBLIC HOUSING ENVIRONMENTAL AND CONSERVATION CLEARINGHOUSE (PHECC), Section 8 Management AssessmentProgram (SEMAP). This web site is designed for the current versions of 10 points. (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. for improving failing SEMAP indicators, and will assist in preparing a Corrective Action Plan (CAP). 8 points. 5 points. The official, published CFR, is updated annually and available below under This document is available in the following developer friendly formats: Information and documentation can be found in our Strong judgment, reasoning, time management, and organizational skills. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, Subpart C - Physical Assessment Component [Reserved], https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985, Section 8 Management Assessment Program (SEMAP). Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary.
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